Chamber of Flowood & Visitor Center Office Administrator

Job Description

Job Title: Office Administrator
Reports to: Executive Director
Location: Chamber of Flowood & Visitor Center
Status: Full-Time
To apply, please send resumé and references to director@flowoodchamber.com.

Position Summary:

The Office Administrator supports the daily operations of the Chamber of Flowood by providing administrative, clerical, and organizational assistance. This position plays a key role in maintaining office efficiency, supporting member services, assisting with event coordination, and ensuring smooth internal operations.

Key Responsibilities:

Administrative Support

• Greet and assist members, visitors, and callers in a professional manner
• Answer phones, respond to emails, and manage general inquiries
• Maintain organized filing systems (digital and paper)
• Schedule meetings, prepare agendas, and take meeting minutes

Office Management

• Monitor office supplies
• Handle mail, deliveries, and office correspondence
• Ensure office cleanliness and organization
• Maintain calendars for staff and community events

Membership & Communication

• Assist with membership renewals, invoicing, and database updates
• Send member communications (emails, newsletters, event reminders)
• Help update the Chamber’s website and social media pages

Event & Program Support

• Assist with planning and logistics for Chamber events (luncheons, ribbon cuttings, networking events)
• Track RSVPs, registrations, and payments
• Support setup, teardown, and on-site coordination as needed

Financial Support (as applicable)

• Process invoices, deposits, and simple bookkeeping tasks
• Work with Executive Director on budget tracking

Qualifications:

• High school diploma or equivalent
• Administrative or office experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks, Canva, Constant Contact, or CRM systems a plus
• Strong organizational, communication, and interpersonal skills
• Ability to handle multiple tasks and work independently

Preferred Attributes:

• Friendly, professional demeanor
• Detail-oriented and highly dependable
• Passion for community involvement and small business support
• Familiarity with Chamber or nonprofit organizations is a plus

To apply, please send resumé and references to director@flowoodchamber.com.

Contact Information